Research Management System for universities
One intelligent platform to manage research grants, funding, approvals, incentives, and institutional research operations.
RMS helps universities manage the whole research lifecycle, from application to approval to reporting, through one centralized platform.
Already deployed at Dhofar University, Sultanate of Oman.
The problem
Requests, attachments and decisions are scattered across inboxes and files.
Forms move from desk to desk and it is hard to know where a request is.
Grant, incentive and budget information lives in separate places.
Purchases, hiring and salary requests are hard to tie back to the grant that funds them.
Leaders cannot easily see what research activity is happening or how requests are progressing.
Institutional reports are assembled by hand from many sources.
Before RMS
With RMS
The RMS platform
RMS connects every stage of research administration on shared data. Select a capability to see it in detail.
Modules
Each module covers a real research administration process. Screens shown are from the live deployment at Dhofar University, with personal details redacted.
Administer internal and external research grants from application to approval, with budgets and grant-related requests handled in the same record.
Faculty submit publication and book incentive applications online. Eligibility review and approvals follow a defined workflow.
Manage conference funding applications, review them, and record administrative decisions in one flow.
Faculty request research leave online, and the request moves through the institution's approval workflow.
Submit ethics applications, assign reviewers, route them to committee review and record institutional decisions.
Route purchase requests, research assistant hiring requests and salary requests for approval, linked to the grant that funds them.
Screens for this module are shown in a live demonstration.
We do not publish these screens because they contain institutional financial data.
Request a DemoResearchers keep publications, projects and scholarly activity in one profile, with evidence attached, and can import records using ORCID or a DOI.
See application volumes, status and approvals across the institution, broken down by college, department and application type.
How RMS works
Example: a research grant application, seen by the researcher and by the research office.
The researcher
A faculty member picks the grant application type, completes the online form and attaches the supporting documents.
The research office
The application arrives in the office queue already structured, with the applicant's details and evidence attached.
The researcher
They can see who the application is with and what each reviewer has recorded.
The research office
Reviewers and committees are assigned. Each records an evaluation or comment against the application.
The researcher
The decision and any comments appear in the application's approval timeline.
The research office
Approvers act at each configured stage, such as chair, focal point or director, and every decision is dated.
The researcher
An approved grant becomes a managed record; follow-on purchase, hiring and salary requests are raised against it.
The research office
Budgets and linked requests are tracked per grant, and finance sees the same record.
The researcher
Their profile and application history stay up to date for incentives and evaluations.
The research office
Dashboards and reports are produced from the same shared data, with no re-keying.
Approval stages, approvers and routing are configured to match your institution's requirements.
Who uses RMS
Apply online, track every request, and keep a research profile that can be reused across applications.
Run grants, incentives, leave and ethics from one system with consistent workflows and a complete record.
Approve requests online and see activity across their college or department.
Receive assigned applications, record evaluations and decisions, and leave a clear trail.
See approved requests and grant budgets on the same record the research office uses.
Follow research administration through live dashboards rather than compiled reports.
Product showcase
Real screens from the live deployment. Names, contact details and identifiers have been removed.
The faculty home screen lists the application types a user can start and shows the status of their own applications.
A publication incentive application with applicant details, guidance and file requirements.
Each approval stage shows the approver, decision, assigned date, deadline and comments.
Publications, projects and other scholarly records with evidence status and PDF export.
A scoring sheet that can load records from the research profile instead of re-entering them.
Application status and breakdowns by college, department and type.
Real-world deployment
Institutional deployment
Sultanate of Oman
RMS was developed and implemented at Dhofar University, where it is operational and supports institutional research administration.
Dhofar University is named as the institution where RMS is deployed. This does not imply an endorsement.
Why choose RMS
Grants, incentives, leave, ethics and financial requests share one platform and one set of data, instead of one tool per process.
Choose the modules your institution needs and add others as your requirements grow.
Approval stages, approvers and routing are set up around how your institution already works.
Applicants, reviewers, finance and leadership all see the same live record, not copies.
Every application shows where it is, who decided, and when.
Dashboards turn day-to-day administration into an overview leaders can act on.
Built on Oracle APEX and Oracle Database, a platform many IT teams already know.
Run it on your own infrastructure, or have it hosted for you on a subscription.
Enterprise technology
In plain terms: your people use RMS in a web browser, and it keeps every record in an Oracle database.
The application layer. RMS is a browser-based application built with Oracle APEX.
Research records, approvals and documents are stored in an Oracle Database.
Users open RMS in a web browser. There is nothing to install on their computers.
What each person can see and do depends on their role.
Applications move through the configured approval stages automatically, from submission to final decision.
Approval decisions are recorded with dates so activity can be reviewed afterwards.
RMS can exchange data with other institutional systems through REST services. At Dhofar University it is linked with the university finance system.
Hosting, security and compliance arrangements are defined for each implementation.
Deployment and licensing
Option A
Your Infrastructure. Your Control.
Option B
RMS Hosted. Simple to Manage.
| Compare | One-time licence | Hosted subscription |
|---|---|---|
| Payment model | One-time licensing payment | Subscription |
| Hosting responsibility | Your institution's infrastructure | Hosted and managed by the RMS provider |
| Module selection | Select the modules you need | Select the modules you need |
| Maintenance arrangements | Optional maintenance and support arrangements | Defined in the subscription agreement |
| Best-fit customer | Institutions that want to control their own infrastructure | Institutions that prefer a managed hosting solution |
Final scope, pricing and terms are set out in the licence or subscription agreement.
Implementation journey
Implementation is adapted to your institution's requirements. Timelines are agreed with you once the scope is clear.
We learn how your research office works today and what you need to improve.
You choose the modules that fit your institution.
Workflows, roles and forms are configured and RMS is deployed in your chosen model.
Your teams are trained and RMS goes live for real requests.
Support and improvements continue under the arrangement you choose.
FAQs
RMS is a Research Management System for universities and research institutions. It brings research grants, incentives, conference funding, research leave, ethics review, procurement requests, research profiles and reporting into one platform.
RMS is designed for universities, higher education institutions, research organizations and research administration departments.
Yes. RMS was developed and implemented at Dhofar University in the Sultanate of Oman, where it supports institutional research administration.
Yes. RMS is modular. You select the modules your institution requires, and the scope is agreed during implementation planning.
Yes. With one-time licensing, RMS is deployed on your institution's own hosting infrastructure.
Yes. In the hosted option, RMS is hosted and managed by the RMS provider under a subscription agreement.
Yes. Approval stages and routing are configured around institutional requirements. The exact configuration is agreed during implementation.
RMS supports integration through REST services. Which systems are connected, for example finance or identity systems, is scoped for each institution.
Training is part of the implementation journey. The scope and format are agreed with your institution.
Pricing depends on the modules you select, the implementation scope and the deployment model. Request a quote for licensing or subscription pricing.
Yes. Use the form on this page to request a demonstration tailored to your institution.
RMS is built on Oracle APEX and Oracle Database and is accessed through a web browser.
Get started
Discover how RMS can help your institution streamline research administration and manage its research activities through one connected platform.